10 Must-Have Steps to Never Miss a TBIPS/SBIPS RFP
Winning federal IT contracts through TBIPS and SBIPS requires more than just checking a few boxes—it demands a strategic, proactive approach. This in-depth guide outlines 10 essential steps to ensure you never miss a key opportunity, with real-world examples to bring each strategy to life.
1. Comprehensive RFP Monitoring & Alerts
Set up alerts on platforms like CanadaBuys, MERX, and Biddingo. Consider using AI-powered scanners to catch relevant RFPs in real-time.
2. Understand the Procurement Landscape
Familiarize yourself with the distinctions between TBIPS (resource-based services) and SBIPS (solution-based projects), and track industry trends and incumbents like IBM or Veritaaq.
3. Pre-RFP Preparation and Qualification
Ensure your firm is listed under TBIPS/SBIPS and maintain a roster of cleared personnel to meet contract requirements.
4. Deep Dive into the RFP Document
Read the RFP thoroughly. Use AI tools to extract data and build a compliance matrix to track requirements against your response.
5. Evaluate Bid Requirements & Eligibility
Conduct a Go/No-Go analysis and leverage your past performance for stronger scoring.
6. Proposal Crafting & Quality Assurance
Tailor your language to match the RFP, use measurable evidence, and conduct “red team” reviews for quality control.
7. Leverage Advanced Compliance Strategies
Attend industry briefings and understand legal recourse in case of irregular evaluations.
8. Monitor Policy & Process Changes
Stay updated on PSPC announcements and be ready for digitization and AI-driven bid reviews.
9. Competitor Benchmarking & Market Intelligence
Analyze winning vendors, track contract expiry dates, and prepare early for re-competitions.
10. Unconventional Monitoring & Continuous Improvement
Use alternative intel sources, request debriefs after every bid, and build a centralized feedback database.
Bonus Section: Case Studies & Real-World Insights
GC Strategies’ ArriveCAN Win: They secured a $25.3M task with a top-tier compliance matrix and cleared personnel.
Cache Consulting Tribunal Case: One missed certification derailed a solid proposal, underscoring compliance rigor.
Pre-RFP Engagement: Early input during an SSC briefing reshaped evaluation criteria, improving win rates.
By mastering these 10 steps, your firm can move from reactive to dominant in the TBIPS/SBIPS bidding landscape.