Requisition for Goods and Services and Construction

The Requisition for Goods and Services and Construction is the Government of Canada form numbered PWGSC-TPSGC 9200, usually called form 9200. Federal client departments and agencies use it to formally request that Public Services and Procurement Canada (PSPC) acquire goods, services or construction for them.

The form is the point where a department's need becomes a procurement file. CanadaBuys identifies it as something clients must complete when they define a procurement requirement, so it sits at the very start of the process, well before a solicitation is published for suppliers to see. You can read how CanadaBuys describes this step in its buyer's guide on procurement strategy.

Where form 9200 is required

PSPC's instructions for construction tenders require the project manager to submit form 9200 together with the construction tender request. The same instructions call for a Security Requirements Check List and, for specified projects, a risk-management plan. These documents are listed on the PSPC construction tender request page.

The form is not limited to construction. An archived Treasury Board publication states that it was used to initiate procurement for public-opinion research services, which shows that service requirements also start with form 9200. That publication is available in the Treasury Board archives.

Approval limits and authorized clients

Departments can buy some items themselves, within the authority delegated to them. When a requirement exceeds an authorized client's approval limit, it must be sent to PSPC on a form 9200. A Government of Canada software licensing arrangement says this directly, and it appears on PSPC's list of authorized clients.

The form therefore marks the handoff from a client department to PSPC as the contracting authority. A requirement that arrives on form 9200 has been defined by the client and is ready for PSPC to assess and take forward.

The Requisition Checklist and the Supply Manual

CanadaBuys also identifies a related document, the Requisition Checklist, PWGSC-TPSGC 195. It helps clients complete the requisition and identify the supporting documents that must go with it. A complete package is easier for PSPC to process than one assembled piecemeal.

The federal Supply Manual identifies form 9200 as the requisition form for goods and services and construction in the context of procurement enquiries. Both the form number and its full title are the names to use when you refer to it in discussions with federal buyers. The relevant Treasury Board policy instrument is available on the Treasury Board Secretariat site.

What form 9200 means for a supplier

Suppliers do not complete form 9200. The client department does, and the form is an internal step that comes before a bid opportunity. Seeing the term in a document, an enquiry response or a tender package tells you that a federal department has formally asked PSPC to run the procurement.

• Expect a requirement that comes through PSPC to have been defined by the client on this form.
• For construction work, expect related documents such as a Security Requirements Check List to have accompanied the request.
• When a federal buyer mentions a requisition, form 9200 is the document they mean.

Knowing where the form sits helps bid teams understand how a requirement reached the market and which department owns it. Questions about the scope of a requirement are best directed to the contracting authority named in the solicitation on CanadaBuys.